By Workflow

Annual Wellness Visit Intake

Streamline annual wellness visit preparation and forms

Annual wellness visits are a cornerstone of preventive care and a significant revenue opportunity for primary care practices. But maximizing the value of these visits requires thorough patient preparation — health risk assessments, preventive screening questionnaires, medication reconciliation, and comprehensive medical history updates must all be completed before or during the encounter. Formisoft automates this preparation, ensuring patients arrive ready for a productive wellness visit.

Annual Wellness Visit Intake

The annual wellness visit workflow sends patients a comprehensive pre-visit packet that includes a health risk assessment, updated medical history form, medication list review, family history update, and age-appropriate preventive screening questionnaires. Conditional logic tailors the packet to the patient's age and gender — a 50-year-old receives colorectal cancer screening questions while a 65-year-old receives fall risk and cognitive screening. Patients complete everything before arrival, giving providers time to review and prepare a personalized prevention plan.

For practices focused on quality measures and value-based care, this workflow is essential. Completed pre-visit assessments ensure that all required elements of the annual wellness visit are documented for proper coding and reimbursement. Screening questionnaires generate the data needed for quality measure reporting. And patients benefit from a more thorough, personalized preventive care experience. Practices using this workflow report higher wellness visit reimbursement rates and better quality measure performance because the documentation is complete and consistent.

How it works

1
Step 1 of 4

Wellness visit scheduled

When an annual wellness visit is booked, the system identifies the patient's age-appropriate intake requirements

2
Step 2 of 4

Pre-visit packet delivered

Health risk assessment, medical history update, and age-appropriate screenings are sent to the patient

3
Step 3 of 4

Patient completes assessments

Comprehensive wellness forms are completed before arrival with conditional logic tailoring questions to the individual

4
Step 4 of 4

Provider reviews prevention plan

Completed assessments are compiled into a summary that supports prevention planning and proper visit coding

Key features

Everything you need for annual wellness visit intake, built into the platform.

Health Risk Assessment

Comprehensive health risk assessment forms evaluate lifestyle, family history, and risk factors for preventive planning.

Age-Appropriate Screening

Conditional logic automatically includes the right screening questionnaires based on patient age and gender.

Medication Reconciliation

Patients review and update their current medication list, including dosages and prescribing providers.

Family History Update

Structured family history forms capture conditions by relation, supporting hereditary risk assessment.

Preventive Care Checklist

Track which preventive services are due based on age and gender guidelines, ensuring nothing is missed.

Quality Measure Documentation

Completed forms capture data needed for quality measure reporting and value-based care program compliance.

Annual Comparison

Compare this year's responses with previous years to identify changes in health status and risk factors.

Expected results

95%
Wellness visit documentation completion
20%
Higher AWV reimbursement capture
15 min
More face-to-face prevention time

Ideal for

Primary care practices
Family medicine clinics
Internal medicine practices
Medicare-focused practices
Value-based care organizations

Recommended templates

Start with a pre-built template and customize it for your practice.

Frequently asked questions

What's included in the annual wellness visit intake packet?

Formisoft's wellness visit packet includes a health risk assessment, medical history update, medication reconciliation, family history update, functional status assessment, and age-appropriate screening questionnaires (depression screening, cognitive assessment for seniors, fall risk evaluation, etc.). The packet is customizable and uses conditional logic to tailor content to each patient.

How does this help with Medicare Annual Wellness Visit billing?

Medicare AWVs require specific documented elements including a health risk assessment, updated medical/family history, and screening assessments. Formisoft's pre-visit forms capture all required documentation elements before the visit, ensuring nothing is missed during the encounter. This completeness supports proper coding and reduces the risk of claim denials.

Can the forms adapt based on patient age?

Yes. Conditional logic automatically adjusts the content based on patient age and gender. Patients over 65 receive cognitive screening and fall risk assessments. Women receive mammography screening questions at appropriate ages. Patients over 50 see colorectal cancer screening items. The logic follows preventive care guidelines and is fully customizable.

How does year-over-year comparison work?

Formisoft stores previous annual wellness visit responses. When a patient completes their current year's forms, providers can view side-by-side comparisons to identify changes in health status, new risk factors, medication changes, and trending screening scores. This longitudinal view enhances the provider's ability to personalize the prevention plan.

Ready to streamline your intake?

Start with a template, customize with the AI builder, and go live today. Every feature is already built into Formisoft.