By Workflow

Digital Consent Forms

Collect legally binding e-signatures on every consent form

Consent form management is a compliance-critical workflow that most practices still handle with paper. The result is a filing cabinet full of signed forms that are difficult to retrieve, easy to lose, and impossible to audit efficiently. Formisoft replaces this entire process with digital consent forms that are legally binding, HIPAA-compliant, and automatically stored with complete audit trails.

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Formisoft supports every type of consent form healthcare practices need: HIPAA privacy notices, general treatment consent, procedure-specific informed consent, telehealth consent, financial agreements, and research participation consent. Each form is presented with clear language and formatting, and patients provide legally binding e-signatures that comply with the ESIGN Act and UETA. Every signature captures a timestamp, IP address, and device information, creating an irrefutable audit trail.

The automation capabilities transform consent from a bottleneck into a seamless part of the patient experience. Consent forms are automatically included in intake sequences based on visit type and procedure. When consent language is updated, the new version is automatically used for all future patients while previous versions are preserved for historical records. Staff can instantly verify consent status for any patient and pull up signed forms in seconds rather than digging through filing cabinets. For practices managing high volumes of procedures, this efficiency gain is transformative.

How it works

Step 1 of 4

Consent forms assigned to visit

The system automatically determines which consent forms are needed based on visit type, procedure, or provider

Step 2 of 4

Patient reviews and signs

Patients read consent documents and provide legally binding e-signatures from any device

Step 3 of 4

Audit trail created

Each signature is recorded with timestamp, IP address, and device information for compliance documentation

Step 4 of 4

Signed forms stored securely

Completed consent forms are encrypted and stored with instant retrieval for staff and compliance audits

Key features

Everything you need for digital consent forms, built into the platform.

Legally Binding E-Signatures

Electronic signatures comply with ESIGN Act and UETA, providing the same legal standing as wet signatures.

Complete Audit Trails

Every signature captures timestamp, IP address, device type, and form version for irrefutable compliance documentation.

Version Control

When consent language is updated, new versions are automatically used while historical signed forms are preserved.

Procedure-Specific Consent

Create consent templates for specific procedures with customizable risk disclosures and treatment descriptions.

Multi-Consent Sequences

Combine multiple consent forms into a single guided flow — HIPAA, treatment consent, and financial agreement in one session.

Instant Retrieval

Search and retrieve any signed consent form in seconds from the digital archive, eliminating paper filing systems.

Guardian and Witness Signatures

Support for parent/guardian signatures for minors and witness co-signatures when required by regulations.

Pre-Visit Consent Delivery

Send consent forms before the visit so patients can review at their own pace rather than rushing through in the office.

Expected results

100%

Consent compliance rate

Zero

Lost consent forms

30 sec

To retrieve any signed form

Ideal for

Surgical practices

Procedure-heavy clinics

Mental health providers

Pediatric practices

Multi-location practices

Recommended templates

Start with a pre-built template and customize it for your practice.

Hipaa Consent General Treatment Consent Telehealth Consent Botox Filler Consent Financial Agreement

Frequently asked questions

Are electronic signatures on consent forms legally valid?

Yes. Formisoft's e-signatures comply with the Electronic Signatures in Global and National Commerce Act (ESIGN Act) and the Uniform Electronic Transactions Act (UETA). Each signature includes a complete audit trail with timestamp, IP address, and device information, meeting all requirements for legal validity in healthcare.

Can we create consent forms for specific procedures?

Absolutely. Formisoft lets you create procedure-specific consent templates with customizable sections for procedure description, risks, benefits, alternatives, and post-procedure instructions. You can maintain a library of consent forms for every procedure your practice offers.

How do consent forms work for minor patients?

Formisoft supports parent or guardian signatures for patients under 18. The system can require a guardian e-signature alongside the patient's assent, and you can configure age thresholds and guardianship verification based on your state's requirements.

What happens when we update our consent language?

When you edit a consent form template, Formisoft creates a new version automatically. All future patients receive the updated language, while previously signed forms retain the original version for historical accuracy. You can view the full version history and which patients signed which version.

Can patients review consent forms before their visit?

Yes. Consent forms can be included in pre-visit intake sequences, allowing patients to read and sign before arriving. Patients can take their time reviewing the language at home rather than feeling rushed in the office. This leads to more informed consent and better patient satisfaction.

Workflow

Ready to streamline your intake?

Start with a template, customize with the AI builder, and go live today. Every feature is already built into Formisoft.