By Workflow

Workers' Compensation Intake

Capture complete workers' comp details from the first visit

Workers' compensation cases require significantly more documentation than standard patient visits. From the first encounter, practices need to capture detailed injury information, employer and supervisor details, workers' comp insurance specifics, incident reports, and compliance documentation. Missing any of these elements can delay treatment authorization, slow claim processing, and create billing complications. Formisoft's workers' comp intake workflow captures everything from the start.

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The workflow begins with a specialized intake form designed specifically for workers' compensation cases. Beyond standard patient demographics and medical history, the form collects date and time of injury, detailed injury mechanism, body parts affected, employer information, supervisor contact details, workers' comp carrier and claim number, and any prior treatment received. Conditional logic adapts the form based on injury type — a repetitive stress injury collects different details than an acute workplace accident.

For occupational medicine practices and urgent care clinics that see a high volume of workers' comp cases, this workflow is essential for operational efficiency. The structured data collection ensures that all required documentation is captured at the first visit, reducing the back-and-forth with employers, insurance adjusters, and attorneys that delays treatment and payment. Staff spend less time chasing missing information, providers have complete context for treatment planning, and billing has everything needed for clean claim submission. The result is faster treatment authorization, fewer claim denials, and a more organized approach to managing the complexities of workers' compensation cases.

How it works

Step 1 of 4

Workers' comp visit identified

When a workers' comp case is created, the system triggers specialized intake forms for the patient

Step 2 of 4

Injury and employer details captured

Patient provides detailed injury mechanism, employer information, supervisor contacts, and claim details

Step 3 of 4

Authorization and compliance documented

Workers' comp carrier details, authorization numbers, and compliance requirements are recorded

Step 4 of 4

Complete case file ready

All documentation is organized in a comprehensive case file for providers, billing, and adjusters

Key features

Everything you need for workers' compensation intake, built into the platform.

Workers' Comp-Specific Forms

Specialized intake forms capture injury details, employer information, and claim data that standard forms miss.

Injury Mechanism Documentation

Detailed fields for how the injury occurred, including date, time, location, activity, and contributing factors.

Employer Information Capture

Collect employer name, address, supervisor contact, and HR department details needed for claim coordination.

Carrier and Claim Tracking

Record workers' comp carrier, policy number, claim number, and adjuster contact for billing and authorization.

Body Part and Injury Mapping

Structured fields capture affected body parts, injury type, and severity for accurate diagnosis coding.

Return-to-Work Documentation

Generate work status reports and restrictions documentation based on provider assessments and treatment plans.

Multi-Visit Case Management

Track the full workers' comp case across multiple visits with ongoing documentation and status updates.

Expected results

50%

Faster claims processing

80%

Fewer documentation gaps

30%

Less admin time per case

Ideal for

Occupational medicine clinics

Urgent care centers

Orthopedic practices

Physical therapy clinics

Primary care handling work injuries

Recommended templates

Start with a pre-built template and customize it for your practice.

Workers Comp Intake New Patient Intake Pain Assessment Orthopedic Injury Assessment General Treatment Consent

Frequently asked questions

What information does the workers' comp intake form collect?

Formisoft's workers' comp form collects patient demographics, detailed injury information (date, time, mechanism, body parts affected), employer details (company, supervisor, HR contact), workers' comp insurance information (carrier, policy, claim number, adjuster), prior treatment history, and current symptoms. Conditional logic adapts questions based on injury type.

How does this differ from standard patient intake?

Workers' comp cases require employer identification, injury mechanism documentation, carrier and claim details, and ongoing compliance documentation that standard intake doesn't cover. Formisoft's specialized forms add these fields while still collecting standard medical information, giving you a complete picture in a single intake session.

Can the system track a workers' comp case across multiple visits?

Yes. Formisoft maintains a case record that persists across all visits related to the workers' comp claim. Subsequent visit documentation builds on the initial intake, tracking treatment progress, work status changes, and restriction modifications. This longitudinal record supports both clinical care and claims management.

Does the system help with return-to-work documentation?

Formisoft includes templates for work status reports that document restrictions, capabilities, and return-to-work timelines. These forms can be generated from the provider's assessment data and delivered digitally to the employer and insurance carrier, keeping all parties informed of the patient's work status.

How does this support billing for workers' comp claims?

By capturing complete carrier information, claim numbers, authorization details, and accurate injury documentation at intake, Formisoft ensures your billing team has everything needed for clean claim submission. Structured data reduces coding errors and missing information that commonly cause workers' comp claim denials.

Workflow

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